How to Connect Square with Xero: Full Setup Guide
Looking for a seamless Square Xero integration to streamline your sales and accounting workflow? With the right setup, you can save hours of manual data entry, minimize errors, and get a clear real-time picture of your business finances. Whether you're just starting out or expanding your sales channels, this guide will walk you through how to connect Square with Xero, what to expect, and the tools that make it simple.
Why Small Businesses Choose Square to Xero Integrations
Small business owners often juggle multiple platforms to manage payments and keep track of sales. By linking Square to Xero, you get a centralized view of your finances, making reconciliations and reporting much smoother.
Marketing companies and retailers who handle lots of small transactions need fast, accurate syncing between Square and Xero. With automated imports, your accounting always stays up to date, freeing up valuable time for other tasks.
With Wbsync, syncing your orders and inventory from Shopify and WooCommerce directly into Xero—alongside your Square transactions—gives you complete visibility and reduces headaches for your team.
Benifits
• Automated syncing from Square to Xero means less manual work for you and your team.
• More accurate reporting and reconciliations, since your sales data matches across both platforms.
• Faster month-end close—no chasing receipts or sorting through spreadsheets.
• Real-time insights into your cash flow, with a full picture of orders, fees, and deposits.
• Minimized risk of data entry errors, helping you stay confident in your numbers when it's time to make business decisions.
Examples of How Square Xero Integration Can Work for Your Business
A busy coffee shop owner uses Square for in-store payments and Wbsync to push each day's sales, tips, and fees straight into Xero. This automation lets the owner spend less time on books and more time with staff and customers.
A marketing agency sells digital products online using Shopify and runs pop-up events with Square. By integrating both with Xero via Wbsync, the agency gets consolidated sales data and saves hours on manual entry and reconciliations.
A retail boutique takes in-person payments with Square but tracks inventory on WooCommerce. With systems connected through Wbsync and automatically feeding into Xero, they always know their real inventory, sales, and financials at a glance.
Frequently Asked Questions
How do I automatically import Square sales into Xero?
To automatically import Square sales into Xero, use an integration tool like Wbsync. Once connected, your sales, refunds, and fees are synced daily without manual uploads.
Can I sync Square fees and tips to Xero automatically?
Yes, advanced integrations let you map Square fees and tips directly into specific Xero accounts so your books always reflect the true net revenue.
What’s the best way to reconcile Square deposits in Xero?
After integration, your Square deposits and fees show up as matching transactions in Xero. Just review and reconcile with your bank feed—no more confusion between gross and net sales.
Does syncing Square with Xero work for multiple locations?
Wbsync and similar tools can handle multi-location Square setups, ensuring each store's sales are accurately reflected in your accounting records.
Can I import historical Square data into Xero?
Many integration tools offer the option to sync past Square transactions into Xero so your accounting history stays complete and accurate.
Key Takeaways for Square and Xero Integration
• Integrating Square with Xero saves time, reduces manual errors, and makes reconciliation effortless.
• Using a trusted integration like Wbsync streamlines your financial operations, even if you're running multiple sales channels.
• With accurate, automated data flow between Square and Xero, you can focus more on growing your business and less on paperwork.
Pricing
Plans that scale with your business.
| Free | Starter | Growth | |
| $0 | $29 | $49 | |
| Get Started | Get Started | Get Started | |
| Free Trial | 14 Days | 14 Days | |
| What's included | |||
| Orders per month | 10 | 100 | Unlimited |
| Backsync | - | Unlimited* | Unlimited |
| Features | |||
| Payments | |||
| Inventory** | Unlimited | Unlimited | |
| Onboarding | |||
| Personal Onboarding | Free | Free | |
| Helpdesk | Unlimited | Unlimited | Unlimited |
- Trial plans revert to Free plan after trial is over (and not upgraded)
- * Historic transactions not included in trial plans
- * Historic transactions are counted towards your monthly order quoata
- ** Items sync is not included Trial plans