Square Fee and Payout Management in Xero
Managing Square fees and payouts inside Xero doesn’t have to be complicated. With a Square Xero integration, you can automatically sync your transactions, simplify your accounting, and get a clearer picture of your business finances in less time.
On this page, you’ll learn how to streamline Square fee tracking and better manage daily payouts in Xero, so you can say goodbye to manual data entry and hello to accurate books.
Why Connect Square to Xero for Payout and Fee Management?
Small business owners who use Square for payments often spend hours tracking fees, reconciling deposits, and matching transactions in Xero. By leveraging a seamless Square to Xero integration, you can import your daily sales, fees, and payouts directly—reducing the risk of errors and saving precious time.
Bookkeepers and accountants can automatically categorize payments, fees, and refunds, giving their clients up-to-date financial records without manual reconciliation.
Digital agencies supporting retail or hospitality clients can set up automated Square reconciliation in Xero, simplifying month-end reporting and advisory work.
Benifits
Spend less time on manual data entry and reduce human error when reconciling Square payouts in Xero.
Improve visibility into your true profit by automatically separating out Square processing fees and tracking net deposits.
Enjoy faster closes and more accurate financial reporting, whether you’re running a small retail operation or managing multiple clients in an agency setting.
Examples of How Square Xero Integration Supports Different Businesses
A coffee shop owner uses Wbsync to automatically push daily Square sales, tips, refunds, and fees into Xero. This ensures her POS, bank, and accounting system are always in sync.
An independent retail store works with their accountant, who configures Square to Xero reconciliation via Wbsync. This reduces confusion over incomplete settlements and makes end-of-month reporting a breeze.
A digital consultancy helps a chain of food trucks streamline bookkeeping by connecting each Square location directly to Xero with clear payout and fee mapping.
Frequently Asked Questions
How do I connect Square with Xero accounting?
Most businesses use an integration tool like Wbsync. Simply sign up, authorize both your Square and Xero accounts, and map your sales, fees, and payouts to the right Xero ledger codes. The sync runs on autopilot from there.
Can I automatically separate Square fees from sales in Xero?
Yes, with the right integration, fees are logged and coded separately from your gross sales, so you can see exactly what Square is charging you with each bank payout.
Does syncing Square with Xero help with GST or VAT reporting?
Absolutely. Advanced Square to Xero sync tools let you map tax rates, helping you capture GST/VAT on sales, fees, and refunds with ease for more accurate reporting.
How often will my Square data sync into Xero?
That depends on your integration provider, but most offer daily (or even more frequent) automatic syncing, ensuring Xero is always up to date.
Key Points on Managing Square Payouts and Fees in Xero
Automating your Square fee and payout sync with Xero saves time, reduces mistakes, and delivers real financial clarity.
Integration tools like Wbsync are easy to set up, flexible for most business types, and offer powerful automation for accountants and business owners alike.
Accurate fee and payout tracking means better reports and less stress at tax time.
Pricing
Plans that scale with your business.
| Free | Starter | Growth | |
| $0 | $29 | $49 | |
| Get Started | Get Started | Get Started | |
| Free Trial | 14 Days | 14 Days | |
| What's included | |||
| Orders per month | 10 | 100 | Unlimited |
| Backsync | - | Unlimited* | Unlimited |
| Features | |||
| Payments | |||
| Inventory** | Unlimited | Unlimited | |
| Onboarding | |||
| Personal Onboarding | Free | Free | |
| Helpdesk | Unlimited | Unlimited | Unlimited |
- Trial plans revert to Free plan after trial is over (and not upgraded)
- * Historic transactions not included in trial plans
- * Historic transactions are counted towards your monthly order quoata
- ** Items sync is not included Trial plans