What Data Syncs Between Square and Xero?
Are you curious about how the Square Xero integration can help your business seamlessly manage sales, payments, and accounting? In this guide, we'll break down exactly what data syncs between Square and Xero—so you can make informed decisions and streamline your financial operations.
Whether you're a small business owner or a seasoned accountant, understanding how these platforms work together is key to keeping your books accurate and up-to-date.
How Square to Xero Sync Supports Your Workflow
With Square Xero integration, sales data, payment transactions, and inventory can move automatically from your Square POS directly into your Xero accounting system. This saves time on manual entry and reduces human error.
Accountants and bookkeepers benefit from the real-time syncing of income and expenses, helping maintain accurate records and make month-end closing much smoother.
Digital agencies managing multiple client locations can rely on Square to Xero connections to standardize reporting and reduce administrative overhead.
Benifits
Save hours of manual data entry by automatically syncing Square sales, fees, and inventory with Xero.
Reduce the risk of costly errors by removing the need to duplicate records across two platforms.
Improve financial visibility and make smarter, faster decisions with up-to-date insights.
Free up your team to focus more on growing the business, not bookkeeping headaches.
Ideas for Using Square Xero Integration in Your Business
A boutique retail shop uses Square to process in-store and online payments. With a real-time sync to Xero, daily sales, fees, and inventory adjustments flow right into their accounting system—giving the owner accurate profit and cash flow visibility without lifting a finger.
An accounting agency supporting multiple food trucks helps each client connect Square and Xero. This setup ensures each business's sales and expenses are precisely recorded, making tax filing and financial reporting a breeze.
A growing cafe chain tracks inventory for each location. By syncing Square inventory and sales data to Xero, the head office always has clarity over product levels, and staff spend less time on reconciliation.
Frequently Asked Questions
How to connect Square with Xero accounting?
Connecting Square with Xero is simple: log into your Square account, select Xero in integrations, and follow the prompts to authorize and map your data. Wbsync can help automate this entire process.
What data syncs automatically between Square and Xero?
Sales transactions, customer payments, Square processing fees, refunds, and sometimes inventory data can all sync automatically, depending on your integration settings.
How often does data sync from Square to Xero?
Most integrations let you choose to sync data hourly, daily, or in real time. Wbsync supports frequent automatic updates for smooth, up-to-date bookkeeping.
Can I customize which Square data syncs to Xero?
Yes, you can often select categories such as sales, fees, inventory updates, and payment types to match your reporting needs.
Will syncing Square and Xero save me time on reconciliations?
Absolutely! Automated syncing cuts out repetitive data entry, helps you spot discrepancies quickly, and generally makes reconciliation much faster.
Key Takeaways: Making the Most of Square Xero Integration
Square Xero integration automates the flow of sales, payments, and inventory—saving you significant time.
Both small business owners and accountants benefit from up-to-date, accurate financial records.
Customizable syncing lets you tailor the integration to your specific business reporting needs.
Pricing
Plans that scale with your business.
| Free | Starter | Growth | |
| $0 | $29 | $49 | |
| Get Started | Get Started | Get Started | |
| Free Trial | 14 Days | 14 Days | |
| What's included | |||
| Orders per month | 10 | 100 | Unlimited |
| Backsync | - | Unlimited* | Unlimited |
| Features | |||
| Payments | |||
| Inventory** | Unlimited | Unlimited | |
| Onboarding | |||
| Personal Onboarding | Free | Free | |
| Helpdesk | Unlimited | Unlimited | Unlimited |
- Trial plans revert to Free plan after trial is over (and not upgraded)
- * Historic transactions not included in trial plans
- * Historic transactions are counted towards your monthly order quoata
- ** Items sync is not included Trial plans