Key Features of the Square to Xero Integration
Curious how a Square Xero integration can simplify your bookkeeping and save hours every month? This guide breaks down the essential features of connecting Square with Xero, showing you how a seamless sync can drive efficiency—and peace of mind—for your business.
Whether you're a small business owner, accountant, or manage a digital agency, understanding these key features will help you make the most of Square to Xero syncing.
Why Businesses Need Square to Xero Integration
Square to Xero integration brings automation and accuracy to your finances by syncing sales, payments, and inventory directly from your Square POS to Xero. For businesses juggling daily transactions, this eliminates manual data entry, cutting down on mistakes and freeing up precious time.
Accountants and bookkeepers benefit from real-time data, making month-end reconciliations a breeze. Digital agencies managing multiple clients can centralize reporting and stay on top of diverse sales channels—all thanks to the smart connection between Square and Xero.
Benifits
Eliminate manual entry—automated syncing means your Square sales and expenses show up in Xero instantly.
Reduce errors with real-time updates, so your financials are always up to date and accurate.
Gain more visibility into your cash flow and inventory, helping you make better decisions faster.
Save time on reconciliation, so you can focus on running (and growing!) your business.
Examples of How Square Xero Integration Can Power Your Business
A boutique retail shop owner uses Square to process daily sales. By syncing with Xero, each transaction—along with inventory changes and payments—appears in real time, letting them spot trends fast and prevent out-of-stock surprises.
A small café manages food orders and tip tracking with Square. With Square Xero integration, all sales and payout details land directly in their chart of accounts, so monthly bookkeeping is quicker and stress-free.
A digital agency offering financial management services leverages Square Xero automation for its retail clients—enabling hands-off financials, better reporting, and easier collaboration at tax time.
Frequently Asked Questions
How do I connect Square with Xero accounting?
Start by signing into both your Square and Xero accounts. In your Square dashboard, find the apps or integrations section, select Xero, and follow the prompts to authorize and map your data. Once set up, your Square sales can sync automatically with Xero.
Can Square to Xero integration handle multiple locations?
Yes. With Square Xero integration, you can map sales from different locations to specific accounts within Xero, keeping your reporting organized and accurate.
What data syncs from Square to Xero?
Most integrations transfer sales transactions, refunds, fees, deposits, and sometimes inventory level changes. Always check your integration settings to ensure the right data flows between your platforms.
Is Square Xero integration suitable for accountants and bookkeepers?
Absolutely! Automated syncing is a game-changer for accounting professionals, slashing data entry time and providing reliable, real-time financials for every client.
How often does the sync occur between Square and Xero?
You can usually choose to sync data automatically (daily or even hourly) or run it manually when needed. Automated daily syncs are popular for constant up-to-date reporting.
Key Takeaways from Square Xero Integration Features
Square Xero integration streamlines sales, inventory, and payment syncing—giving businesses real-time financial insight.
The right setup means less manual work, fewer errors, and a smoother workflow for business owners and their finance teams.
Whether you’re in retail or run a digital agency, integrating Square with Xero can save time and keep your numbers accurate.
Pricing
Plans that scale with your business.
| Free | Starter | Growth | |
| $0 | $29 | $49 | |
| Get Started | Get Started | Get Started | |
| Free Trial | 14 Days | 14 Days | |
| What's included | |||
| Orders per month | 10 | 100 | Unlimited |
| Backsync | - | Unlimited* | Unlimited |
| Features | |||
| Payments | |||
| Inventory** | Unlimited | Unlimited | |
| Onboarding | |||
| Personal Onboarding | Free | Free | |
| Helpdesk | Unlimited | Unlimited | Unlimited |
- Trial plans revert to Free plan after trial is over (and not upgraded)
- * Historic transactions not included in trial plans
- * Historic transactions are counted towards your monthly order quoata
- ** Items sync is not included Trial plans